Our Committee

The Committee functions to ensure the implementation of child rights policies, promptly address any violations or concerns affecting students, collaborate with educators and parents to promote a safe learning environment, and educate students about their rights and responsibilities.

The Committee oversees preparedness and response strategies for emergencies such as natural disasters. It formulates and implements safety protocols, conducts drills to educate students and staff, and ensures a secure environment to minimize risks and protect lives during crises.

The Committee is responsible for managing the process of admitting students and maintain records of the same. Record and documents to be handed over to Office Superintendent. Calling and guiding the parents of Merit listed candidates

The committee is responsible for maintaining monthly fitness record of the cadets.

The Committee will prepare time table as required. Preparation of class & teachers’ time table as per norms. First period arrangement has to be announced in assembly itself. Preparation of special TT for Board classes, Remedial classes, Classes for slow learners, and Zero period. Monitoring of bell timing. Distribution of Registers to all the class monitors to note every day’s activity period-wise Collecting the registers and submitting the same to Principal for his supervision. Random checking for teachers attending the classes during their arrangement. Since the teacher and Vice Principal chosen have no 1st period, they will ensure no teacher who is absent is left without arrangement. Arrange Substitution (proxy) for teacher on leave/Away on Duty. Also make Time-Table for Slow learners/ weak performers for Extra/Remedial Classes. Showing the arrangement sheet to teacher and obtaining the signature. Displaying the arrangement sheet in in staff Rooms and Notice board on Every floo

The Committee will ensure the smooth conduction of the academic plus curriculum classes. To prepare compact programmes for developing good habits and moral value among the students. To award the students with certificate & prizes on the observation of good habits & behavior of students To present moral stories in the assembly (at least one in a week). To encourage teachers to present moral talk to the students in morning assembly. CCAProper selection of students for the various competitions conducted by different organizations and to maintain record of the same. To encourage the students to ensure maximum participations in various competitions conducted by different organizations To make announcement of the prize winners in the morning assembly and maintaining record of prize winners. To send the information regarding the prize winners to the Web site committee to up load in our school web site.

The Committee manages the creation of school publications like magazines, banners, pamphlets and etc. They coordinate content selection, editing, layout, and printing. Overall Planning of the magazine collection as per fixed schedule. Collect the materials and keep updating them periodically. Prize recipients (students, teachers) shall be asked to give their photographs. Former Teachers shall have a space to be part of the School Magazine. The magazine collection and compilation work shall be completed before schedule fixed for publication.

The Committee will maintain documents required for affiliation and approval and take appropriate action for renewal of affiliation.

Committee will organize skill - based training for cadets twice a week and maintain record of the same.

The Committee manages the accreditation process by evaluating adherence to educational standards, conducting assessments, ensuring compliance with regulatory requirements, and facilitating improvements in curriculum, facilities, and overall educational quality to enhance the school's credibility and effectiveness.

The Committee facilitates the planning and execution of club activities, encourage student engagement and leadership development. The committee will maintain the record of all the activities conducted under different clubs.

The committee will ensure that assembly is being conducted on time on regular bases. It will also check the maintenance of assembly register regularly. Theme based Assembly’s planning and conduct to be ensured. Theme based Assembly to be planned, allotted and conducted by various clubs and houses. Class and house wise rotation to be ensured. Prior checking / practice of the content to be ensured.

The Committee identifies service opportunities, organize outreach programs, recruit student volunteers, and foster partnerships with community organizations to instil values of civic responsibility and social awareness among students.

The Committee plans and organizes educational trips and outings for students. It ensures safety measures are in place, obtain necessary permissions as required and maintain records of the same. Planning of educational tour of different classes as per schedule given by the School/SSS/Mentor School. Deciding the places to visit through formal discussions with Vice Principals and submit a report through the register meant for the purpose of excursions to children. Taking students to local places of educational and tourist interest. Planning safety measures, communicating parents through DO Letters, charting the buses, contacting the visiting places, taking permissions etc., are the responsibilities of the committee and submitting a final report for modifications and necessary approval from DEO Office.

The Committee ensures function of school as per schedule in smooth manner, required documents and Presentation of briefing is ready well in advance. High of cleaning and functionality of all the equipment to be ensured. Welcome layout and SOP on the subject to be implemented whole heartedly.

Motivate teachers for innovation and experimentation during teaching learning process. Develop innovative project at School level. To provide space to take up Innovative Practices, Action Research & motivate to submit the paper to KVS/NCERT/SCERT. To collect feedback from students and parents and submit to the Principal. To meet minimum once in a month. Submission of monthly progress report of overall development of the school. To keep the record in proper way. Committee will maintain record of any innovation made by any teacher or cadet.

The Committee plans and organizes various functions like Annual Day, Annual Sports Meet, various festivals etc. Invitation to chief guest, other dignitaries and there look after. Minute by minute recording of events. Keep record of the same on activity register To prepare a plan to celebrate important festivals & days as per School academic Calendar & invite artists, dignitaries on the selected occasions for performing the programme or delivering lecture etc. Special programmes may be presented on special occasions & important days followed by a brief speech related to festivals. One programme should be presented by a staff member voluntarily. To encourage the cadets & staff to participate in these programmes & assign duties for them. Guest lecture should also be organized on special occasion & important days to celebrate the occasion with true spirit. To prepare an action plan for internal and external CCA activities for the session and complete in time. They will also have to suggest practical plans for improvement of CCA activities. To check the preparation of CCA. To plan for prize distribution. To send the important news items from time to time related to CCA to newspaper agencies for publications. The preparations for different CCA activities should be under the personal supervision of House Masters and Associate House Masters. To send the information regarding the prize winners to the Web site committee to up load in our school web site

The Committee plans and organizes PTM. Outstation parents to be contacted through Zoom App and visiting parents should be dealt with decency. First positive point of cadet to be communicated and thereafter area which need to be improved to be communicated in positive manner. To organize PT meeting periodically. To send information to parents. To keep record of PT meeting class wise and prepare consolidated report.

Maintenance and updating of School website. Uploading of activity photographs and articles in the website. Update the website once in every fortnight and as when it is required. Updating of enrolment of students - class-wise and section-wise. Staff vacancy position Computer infrastructure data Other allied information that is required by CBSE/ Sainik School Society.

Publication of vacancy on School website/ social media/ Newspaper. Testing of teacher, conduct interviews.

Report of the month to the mentor school on prescribed format. Ensure timely submission and maintain the record of the same.

Making of Self Appraisal Report of School and individual. Get Self appraisal report of the teachers and keep record of the same.

Committee is responsible for conduct of timely conduct of Periodic, Term Exam and Olympiad Exams besides weekly/ Monthly Tests/ Confidence Tests/ Objective Type Tests etc. Making of Blue prints for various subjects/ classes, making of Question Paper in confidential manner, Printing of Question Paper, Making Exam Schedule, Conduct of Exam, Seating Plan, detail teachers for Invigilation, Evaluation of Answer Sheet, Uploading of Marks in the system, preservation of worked scripts/ Answer Sheets for one year, declaration of result and maintenance/ Preservation of Exam Record Register.

The Committee plans, conducts and organizes teachers training program/ DIKSHA/NISHTHA (with own initiative) send the teachers for Capacity Building Program Or training conducted by CoE, IIET or DIET. Keep the record of the same. 50 hours of training is mandatory for teachers Personal Development Program (PCD).

The Committee is constituted with reference to CBSE letter No CBSE/Acad/Dir(Arti)/2015 Circular No. Acad.-17/2015 Dated: 09th March, 2015. It will work and take actions according to guideline of the above cited letter. Deliberate damage to school property, causing intentional physical, emotional or psychological harm to other students in schools, and in disciplinary acts committed by students, directly affect the education of the students and reflects their loss of intrinsic balance and effective self-regulation. The Committee undertakes strict measures in order to ensure discipline in school and a positive learning environment among students. The committee prohibits acts of harassment, intimidation, or bullying and advocates appropriate behavioural standards, and code of conduct for all students. The committee observes zero tolerance for in disciplinary actions, acts of vandalism, and bullying by students, and takes effective measures in the matters of all concerns on immediate basis.

POCSO committee at school provides protection to all children (including male and female) from the offences of sexual assault, sexual harassment and pornography. The committee ensures healthy physical, emotional and social development of the child and protect children from offences of sexual assaults and sexual harassment, and for the matters concerning, protection of Children from sexual offences Act, 2012, notified by the Government of India. CHILD LINE 1098- 24*7 HELPLINE FOR CHILDREN) SERVICES POCSO (PROTECTION OF CHILDREN FROM SEXUAL OFFENCES) e-BOX http://www.ncpcr.gov.in/user_complaints.php

CBSE Affiliation Bye-Laws is the main document for the CBSE affiliated school. In chapter VII “Service Rules for Employees” under section 42 “Code of Conduct for employees” mentioned in CBSE Affiliation Bye- Laws. Basically, CBSE Affiliation Bye-Laws mentioned 22 “Code of Conduct for employees” for the CBSE Affiliated Schools. Every employee shall be governed by the Code of Conduct. Violation of conduct will be looked after by the Chaiman and SMC and appropriate action will be initiated against the defaulters. The teaching and non-teaching staff as per the latest policy can register their grievances at the Grievance Redressal Mechanism, where a teacher can submit his or her grievance in writing to the Secretary, SMC. The committee examines and redress the grievance within 15 days from the date of receipt of the grievance. The committee ensures a safe, fair, and a harmonious work environment by handling, day-day grievances related to staff members, along with parents and students. The committee observes effective, fair, and impartial resolution of grievances among staff members and is approachable for all genuine grievances of stakeholders.

Internal Complaint Committee ensures protection of women at workplace, from sexual harassment. The committee ensures proactive measures, prohibition and redressal of any concerns faced by women at their workplace in context of sexual harassment. This committee is based on the guidelines provided by honourable supreme court which were provided for the first time, after the recognition of a case, wherein women’s fundamental rights at workplace were violated. The guidelines of honourable supreme court are subject to all workplaces, until any other legislation is passed in this regard.

Committee will work to Environment (Ambiance and atmosphere) of the School. Garden maintenance observation and making suggestions to gardener. Monthly review of garden and suggestions to improvement. Submitting of monthly review of garden & Beautification of the school premises. Raising the requirement for Garden and Vidyalaya beautification

Procurement of teaching aids. List of teaching aids used by the teachers. Planning of Computer Lab usage by Teachers Acquiring material, teaching aids, CD’s books, play material etc., interactive boards so as to make it a better resource. Planning for English / English Speaking classes. Planner/ required software has to be submitted by the Committee. Monthly Report Submitting a report on activities taken up. Planning for purchasing material. TLM (software) procurement shall be in accordance with the demand of the teachers. Indent, recording and stock entry. Every month a review has to be done on materials procured so that repeatedly.

A school is a mini-community where students come for learning. The students have the right to basic amenities, whereas the school must provide essential amenities such as clean and functional toilets, safe drinking water, clean surroundings and necessary information on sanitation and hygiene. Consequently, inculcation of Swachh habits is a responsibility of the educational institutions. Manner inculcation is conceivable through experience and practice. Therefore, BVMSS has constituted Sanitation and Hygiene Committee, Committee will work to Environment (Ambiance and atmosphere) of the School. It will also take hygiene and sanitation certificate from the local govt body and PHC as per Appendix XIII of CBSE affiliation bye-laws. Water sample to be tested for a bacterial analysis and Chemical analysis of RO water (certificate/ test report to be preserved/ displayed at appropriate place in the school and in school website). Ensure Annual revision of the certificate. Checking cleanliness in toilet and other places, daily pursuing sweeper to work promptly. Submitting Monthly report on observations. The committee shall take up the work in a very effective manner so that, children get hygienic environment and sanitized toilets. Please ensure that, the labours use disinfectants. Keep the contact number of the contractor responsible for and update him with the problems observed. The Chaiman of the committee is confident on the team constituted as they execute the work promptly

List of Items required for Every Lab as- Composite Science Lab, Maths Lab, Physics Lab, Chemistry Lab, Biology Lab. Also for Computer Lab and Social Science Room and language Lab (hardware and software). Infrastructural requirement (Furniture etc.) List of consumables, Chemical, reagents etc. Monthly report on progress and requirement to Chairman of committee. To make necessary arrangement for procuring the materials for Science, Language and Maths Laboratories as per the needs. Lab attendant to maintain the laboratories for students use, update the stock & make necessary arrangement of apparatus for the use of students. The required practical/activities to be conducted for different classes as per prescribed syllabus. To organize exhibitions in different subjects at various levels. To check the practical / activity record regularly. To give sufficient practice to the board class students.

Planning and preparing the books for condemnation Supervising the Library activities undertaken by the Librarians and seeking a report on monthly basis. Raising the requirement of books/magazines taking the list from students of classes V to XII and respective subject teachers. Submission of requisition to Chairman trough Principal and Academic Officer for procurement through the committee. Strictly following Library Policy of SSS/CBSE. Improving library service and its monitoring. Note: Librarians are to prepare an Annual planner of activities and submit to Principal. To guide the Librarian in formulating general library policies and regulations To provide services and update the Library collection. To work towards modernization and improvement of Library To review Library readership of the school To adopt measures to enhance readership To prepare a budget for the development of the library.

Every month these committees invariably sit and discuss on agenda that pre-decided and got approved by Principal- Academic Officer and Director. The agenda shall be on the following points. These points are suggestive but not exhaustive and teacher Head can explore more and make committee meeting a novel and noble sitting so that a fruitful outcome is realized. Split up syllabus month wise and teacher wise. To get the Split-up of syllabus subject wise and class wise on or before 31st March every year and check the monthly completion of syllabus as per split-up of syllabus To list out the names of weak students (on the basis of FA -I) and prepare action plan on or before 15th Aug- every year and to ensure that action is taken as per plan. To prepare and inform to subject teachers about the special time-table of all holidays, breaks (Diwali vacation) and vacation including Morning Assembly time of School and Evening classes for remedial classes. To suggest positive and practical plan for the improvement of the academic competency of the students. Weak students‟ monthly progress will be checked separately through prescribed Performa. Project work-term wise. Weightage of marks to each topic. Evaluation scheme. Practical work. Class room activities and teaching aids. Model question paper. Identification of slow learners and gifted children and remedial action. Under achievers / slow learners identification. Strategy for effective monitoring for students improvements. Educational tour. Class activities, Exhibition, Exam- UT/HY/SEE, Preparation of subject magazine. CCE work and Files of Formative Assessments carried out topic-wise by the teachers Innovations taken up and the reports thereof Monthly Report & Website updating

Committee will plan yearly events of school. Declare Vacations and Holidays during the Academic Year First plan month-wise events then decide the dates for every event. It includes all activities, celebration, Annual Day, Annual Sports Meets, Various competitions – Academic, Sports (indoor/outdoor), CCA, Exams- Periodic, Terms exams, monthly/weekly/ unit tests, Quiz tests, Pre-board/confidence tests, Olympiads, etc Advance planning of PTMs, Various Exhibitions and Extra Curricular Activities, Excursions, picnics, Educational Tours etc. While making Yearly calendar keep in mind the expected forthcoming nation events, seasons, climate, safety of cadets, administrative arrangements etc.

Strategy plan, conduct classes for interested cadets Make other cadets acquaint with each of the art. Introduce each cadet about these arts and provide knowledge that at least they can appreciate these Ars. Develop aesthetic sense among the cadets. To prepare yearly plans (month wise). To supervise the activities as per the plan. To provide proper guidance to coaches concerned and to students. To submit quarterly progress report of the activities & yearly report at the end of the session. Any other related work assigned by the Principal or higher authorities.

Planning a calendar of activities of the department such as on which dates medical checkup has to be carried out. Planning and speaking to local doctors for a medical checkup for children twice a year. Collection of medical Certificate from class teachers. Dental Check up once in a year. Keep first aid item readily available. After the medical checkup, Maintain a Register of Medical Check-up, Dental Check-up, Height, Weight, vision and colour vision test, and vaccination and community oral medication program to be recorded twice in a year. (take the signature of Doctor/ Medical Officer of PHC) Get prior permission of the parents regarding vaccination and oral medication drives run by Govt. Get Allergy record of the cadet from the parents else not known certificate from the parents. In case of emergency take the cadet to Jay Ambe Hospital and Ambulance may be called. Also endorse Emergency Medical treatment in the Health Record Register.

Liaison with various departments of the School – Administration, Building and Infrastructure, Hostel, Academic, Training, and Office. Liaison with various organisations of Shri Bhagvatinandji Education Trust (BET), and Trusts managed by H.H. 108 Shri Maktanandji Bapu. Liaison with various departments of Govt of Gujarat – District Education Office, DIET, Seva Sadan of Social Welfare Department, Health (Ayush) Department, District Youth, Sarv Shiksha Abhiyan Office and Sports Office, NCC Bn, NCC Directorate, Bharat Scout and Guide, Junagadh and District Employment Office. Liaison with Mentor School, Cluster CBSE School, Sahodaya Schools, JNV, Various New Private Sainik Schools of Gujarat and Sainik School Society etc.

To call for quotations for all the items required during the session in the month of April/May every year. To Sign the quotations received by post or email. To carryout market survey whenever required To check and sign the Comparative Statement To follow the standard rules and regulations for the purchase of the materials. To prepare a consolidated condemnation report for every session before the SMC Meeting and to get it approved Purchases for the different depts. to be done in the school as per requirement.

The Cadets’ Welfare Committee helps the Cadet’s academic pursuit process to advance their academic as well as personal abilities. It helps the cadets to clear obstacles if any in the student’s learning process so that they can be qualified professionally according to National and International standards. The Cadets’ welfare committee is responsible for solving all the cadet’s grievances, as well as the general well-being of cadets. The committee works for the overall welfare of the cadet in terms of cadet development which consist of cadet development process through mentoring, counselling and involvement in community activities. Developing a professional relationship with the faculty. Active Listening to their problems Assisting the cadets in their learning process Analysing cadet feedback and resolving issues. Create a relationship with parents, teachers and the student/cadet. • Organizing special coaching for slow learners • Organizing activities and facilitating student interests • Looks after activities like music, sports, etc. for students.

Report all maintenance needs in the Hostel and also follow up the steps to implement the necessary action. Report all misdemeanors to the Adm Officer/ Director for further action. The misdemeanors referred to here would also include not following proper cleanliness procedure in the mess. The hostel committee will look in to the complaints or suggestion received and take necessary action. In the event of the complainant wishing his name not to be publicized, the information will rest only with the authorised person but anonymous complaints will not be entertained. Ensure implementation of policy of zero tolerance to substance abuse in the hostel. In the event of a resident being reported to be of “abnormal” or “subnormal” behaviour recommend the name to the Director for possible reference to the counselling service. Any other issues and details that may arise relating to the running of the hostel and cadet behaviour in the hostel. Ensure that rules and regulations of the Hostel are respected and adhered to by the cadets. Arrange for and participate in periodic visit to the hostel to ensure maintenance of proper discipline in the hostel. Hold regular hostel committee meetings to discuss and resolve issues, and to regularly communicate about policies, code of conduct, etc. Take care of the security arrangements in the Hostel.

The Transport Committee provides the School with a standard procedure for the acquisition, enhancement, use, control, maintenance, repair and disposal of the School vehicles and for the management of related forms of transport engaged for School activities.

Mess is the key area where maximum alertness is required and it is the root of all the problems if it is not properly handled. It is understood that there are several constraints everywhere on one or the other issue but there will be no compromise in this area because it is directly related to the normal functioning of the institution. Mess committee visits in the kitchen and check the cooking, making and serving the whole process. Pure and germs free water is provided to the students. In this connection the following points are strictly observed; Health is wealth. So, provision of the Balanced Diet to the students but within the budget. Transparency in the functioning of the Mess. Qualitative preparation of the food in view of the taste of the students. Regular monthly Mess meetings for deciding the Menu. Monitoring the Cleanliness and Hygienic Conditions in the Mess. Pre–Planning for the procurement of Grocery, Vegetables, Fruits, LPG and other requirements etc. in the Mess. Inculcating the Table manners and etiquettes amongst the students. Developing behavioural objectives in the students.

Any complaints to be enquired and to report to higher authorities for necessary action. Any grievances of the employees should be enquired and appropriate action may be suggested to the Director of School.

To conduct all the activities as per the guidelines of CBSE/SSS/DEO and to be sent the report to the concerned department as and whenever required.

To analyse the performance of students & prepare further course of action plan for better improvement of students in academic performance. To check class wise monthly academic performance analysis & discuss for future course of action. To conduct the monthly meeting in order to check the progress of syllabus. If coverage of syllabus is not in time, a plan must be chalked out to complete the syllabus without any further delay. Prepare the report on last working day of every month & submit it to Principal. To put a vigil on class wise progress of subject/lesson. To highlight the importance of the subject amongst the students and create interest in subject. To discuss difficult topics on rotation by faculty members. To discuss the Model question papers, including model answers, marking schemes, preparation of projects and conduct of experiments etc. To discuss the activities /worksheets/ plan excursions etc as per the split up of syllabus and coverage of lessons. To use the computers/ LCD etc to make the lessons interesting. 10. To procure activity / TLM materials and to use them for teaching purpose effectively. Minutes of Subject committee meeting should be approved by the Director and to be adhered scrupulously. To note the steps for enhancing teacher and learning process. To give emphasis on ICT. To note down the steps taken for improvement of the performance of the weak students with name. Steps taken by teachers to motivate students for better performance.